Executive Career Resources

Thank You Letter Tips for Executives

There are many occasions in an executive's professional life when writing a formal thank you letter can be beneficial to his/her career. In normal life, if you have a particularly productive meeting with a contact or colleague, then a thank you letter is a good way of letting him/her know that you would like to keep in touch. This is also the case after an executive job interview.

During an executive job application process, a follow up thank you letter, post interview, gives the executive recruiter a chance to see your people skills. These may not have come out during the executive interview - yet may be the key to securing the executive position.

You can send the thank you letter in hard copy or by email, depending on the executive recruiter's preferred mode of communication. It is usual to structure the thank you letter into three paragraphs. In the first paragraph, the executive recruiter is thanked for his/her time or the opportunity to interview for the executive job. In the last paragraph you repeat the same sentiment from the first paragraph.

You should use the second paragraph to explain how much you enjoyed the executive job interview process and how useful you found the insights about the prospective employer's executive organisation you got from the executive recruiter. You can also use the second paragraph to clear up any ambiguities or misunderstandings if you feel they occurred during the interview, or simply to bring up a personal quality or skill that you did not get a chance to mention to the recruiter and believe could add value to the company in question.

Below you can read our sample executive interview thank you letter.

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Julia Jones
Executive Recruiter
TH Executive
254 Malvern Road
Edinburgh EP66

Dear Mrs. Jones,

Thank you once again for the opportunity to interview for [Position Name] position last Thursday. I very much enjoyed our discussion and I believe that the job as you described it would fit well with my skills and experience.

The time spent with you was an unparralleled opportunity for me to find out about the [Concept 1: e.g. organisation] and the [Concept 2: e.g. specific responsibilites] of the role. Learning about these has made me even more eager to join your team of executives and hopefully contribute towards their results in the future.

Thank you again for the time you took to explain this job opportunity to me and for considering me for the position. I look forward to hearing from you soon.

Best regards,


Alan Jones